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How to delete rows with missing/blank values in certain columns in Excel?

Author Siluvia Last modified

In Excel, dealing with missing or blank values can be essential for data cleaning and analysis. This guide demonstrates how to delete entire rows if blank cells are found in specific columns using a VBA script.

Delete rows with missing/blank values in certain columns with VBA code

Delete rows with missing/blank values in certain columns with VBA code

Suppose you want to delete rows if a missing value exists in columns B or D, as shown in the screenshot below You can run the following VBA code to achieve it.

A screenshot showing rows with blank values in certain columns in Excel deleted

1. Press Alt + F11 to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module. Then copy and paste the below VBA code into the Code window.

VBA code: Delete rows with missing/blank values in certain columns

Sub DeleteRows()
    Dim I As Integer
    Dim xCount As Integer
    Dim xRg As Range
    Dim xTxt As String
    On Error Resume Next
    If ActiveWindow.RangeSelection.Count > 1 Then
      xTxt = ActiveWindow.RangeSelection.AddressLocal
    Else
      xTxt = ActiveSheet.UsedRange.AddressLocal
    End If
    Set xRg = Application.InputBox("Please select range:", "Kutools for Excel", xTxt, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    If xRg.Areas.Count > 1 Then
        MsgBox "You can’t select multiple ranges to operate", vbInformation, "Kutools for Excel"
        Exit Sub
    End If
    xCount = xRg.Rows.Count
    For I = xCount To 1 Step -1
        If Application.WorksheetFunction.CountBlank(xRg.Rows(I)) > 0 Then
            xRg.Rows(I).EntireRow.Delete
        End If
    Next
End Sub

3. Press F5 key to run the code. Then a Kutools for Excel dialog box pops up, please select the column range which you want to check if missing value exists or not, and then click the OK button.

A screenshot of the dialog box for selecting columns to check for blank values in Excel

After clicking the OK button, all rows with missing values in columns B or D are deleted immediately. See screenshot:

A screenshot showing rows with blank values in certain columns in Excel deleted

Note: You can’t select multiple ranges to operate at the same time. If missing values exist in multiple columns and you want to delete all rows, repeat step 3 for each column individually.

Easily fill all blank cells with certain value in Excel

The Fill Blank Cells utility of Kutools for Excel help you easily handle blank cells in Excel. For example, you can fill all blank cells in a selected range with a fixed value, fill blank cells based on the value above, below, to the left, or to the right, or you can fill blank cells with linear values. See screenshot:

A screenshot of the Fill Blank Cells utility in Kutools for Excel showing options to fill blank cells with fixed values or values from adjacent cells

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