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How to create Outlook distribution list from an Excel file?

Author Siluvia Last modified

Suppose you have an Excel file containing a list of new customers’ email addresses, and you need to group these addresses into a single Outlook contact group. How can you achieve this? This article explains the steps to help you.

Create Outlook distribution list from an Excel file

Create Outlook distribution list from an Excel file

Follow these steps to create an Outlook distribution list from an Excel file.

1. Select and copy all email addresses in the worksheet you need to create a distribution list based on.

A screenshot showing selected email addresses in an Excel worksheet to copy for creating an Outlook distribution list

2. Launch your Outlook application and shift to the Contacts view. Then click New Contact Group under the Home tab. See screenshot:

A screenshot showing the New Contact Group option under the Home tab in Outlook

3. In the Contact Group window, please click Add Members > From Outlook Contacts under the Contact Group tab.

A screenshot showing the Add Members option in the Contact Group window in Outlook

4. In the Select Members: Contacts dialog box, press the Ctrl + V keys simultaneously to paste all copied email addresses into the Members -> box, and then click the OK button. See screenshot:

A screenshot showing pasted email addresses in the Members box of the Select Members dialog in Outlook

5. Then all email addresses are added into the Contact Group window, please name the contact group in the Name box, and then click the Save & Close button. See screenshot:

A screenshot showing a named contact group with email addresses in the Contact Group window in Outlook

Now an Outlook contact group is created with specified email addresses in an Excel file.

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