How to highlight rows based on cell value in Excel?
In Excel, we always deal with large data sets. To find out the data you need at a glance, you can highlight the entire rows in which specific cells meet certain criteria, say, the cells contain a value that’s greater than or less than a specific value. To solve this problem, we’ve gathered two methods in this tutorial, please read on to find out how.
Highlight rows based on cell value with Conditional Formatting
With Excel’s built-in Conditional Formatting feature, you can highlight the rows that contain a cell value greater or less than a specified value quickly. Let’s say you want to highlight the rows of the items whose sales value exceeds $1,500, please follow the steps below.
1. Select the data range (A2:D12) where you will highlight the entire rows based on the sales value. Note that do not include the headers.
2. On the "Home" tab, in the "Styles" group, click "Conditional Formatting" > "New Rule".
- In the "Select a Rule Type" box, select "Use a formula to determine which cells to format".
- In the "Format values where this formula is true" box, enter the following formula:
=$D2>1500Note: The dollar sign ($) before the column letter D makes the rule check each sale value starting from the 2nd row along the column "D" (sales column). - Click on "Format" to open the "Format Cells" dialog, and then set the color in which you want the row to get highlighted on the "Fill" tab.
4. Click on the "OK" buttons to close the two dialog boxes. The rows that meet the condition are highlighted at once.
Highlight rows based on cell value with Select Specific Cells feature (based on two conditions)
Kutools for Excel offers the Select Specific Cells feature to help you find multiple values that meet one or two conditions you set at once, so that you can highlight the corresponding rows easily. Please read on to find out how to quickly highlight the rows of the items whose sales value is between $1,500 and $3,000.
1. On the "Kutools" tab, in the "Editing" group, click "Select" > "Select Specific Cells".
- In the "Select cells in this range" box, click the range-selecting button at right to specify the sales column based on which to highlight the entire rows.
- In the "Selection type" section, select the "Entire row" option.
- In the "Specific type" section, set the two conditions:
- Click on the drop-down arrow at left side to select the "Greater than" relationship, then type "1500" in the corresponding box.
- Click on the drop-down arrow at left side to select the "Less than" relationship, then type "3000" in the corresponding box.
- Specify "And" as the relationship between the two conditions.
3. Click "Ok". The corresponding rows that meet the criteria are selected at once. Now go to the "Home" tab and select a fill color you want to highlight the rows.
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Demo: Highlight rows based on cell value in Excel
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